The four things to ask for
Ask every donor for their full name, mailing address, occupation and employer. Your reports must list these for anyone whose giving passes the threshold below, so ask for them up front.
Report full name, mailing address, occupation and employer for each person whose contributions add up to more than $200.
Source: 11 CFR 100.12, Identification checked 2026-10-26
What the source says
Identification means, in the case of an individual, his or her full name, including: First name, middle name or initial, if available, and last name; mailing address
For a candidate's committee, that $200 is counted per election cycle, not per calendar year.
Source: 11 CFR 104.3, Contents of reports checked 2026-10-26
What the source says
whose contribution or contributions aggregate in excess of $200 per calendar year (or per election cycle in the case of an authorized committee)
The statement on your donation form
Every written request for money, including your online donation page, must ask for those four details and include an accurate statement of federal law. Put it near the fields, in type as large as the rest of the form.
Written solicitations must clearly request the donor's full name, mailing address, occupation and employer, and include an accurate statement of federal law.
Source: 11 CFR 104.7, Best efforts checked 2026-10-26
What the source says
All written solicitations for contributions include a clear request for the contributor's full name, mailing address, occupation and name of employer
One accepted wording for candidate committees begins: "Federal law requires us to use our best efforts to collect and report the name, mailing address, occupation and name of employer of individuals whose contributions exceed $200 in an election cycle."
Source: 11 CFR 104.7, Best efforts checked 2026-10-26
What the source says
Federal law requires us to use our best efforts to collect and report the name, mailing address, occupation and name of employer of individuals whose contribut
Small type or hard-to-read printing does not count as clear and conspicuous.
Source: 11 CFR 104.7, Best efforts checked 2026-10-26
What the source says
The request and statement are not clear and conspicuous if they are in small type in comparison to the solicitation and response materials
When details are missing
- Accept the contribution and note which details are missing.
- Within 30 days, send one follow-up request. It can be written, or by phone if you document the call. A written request needs a pre-addressed return card or envelope.
- Keep the request to asking for the details and thanking the donor. Do not ask for more money in it.
- If the details arrive later, report them with your next regular report.
Make the follow-up request no later than 30 days after you receive the contribution, and do not include a new solicitation in it.
Source: 11 CFR 104.7, Best efforts checked 2026-10-26
What the source says
The written or oral request must be made no later than thirty (30) days after receipt of the contribution.
Details that arrive later go on an amended memo Schedule A filed with your next regularly scheduled report, or you amend the original reports.
Source: 11 CFR 104.7, Best efforts checked 2026-10-26
What the source says
File with its next regularly scheduled report, an amended memo Schedule A listing all contributions for which contributor identifications have been received
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