Money coming in
For each contribution over $50, record the donor's name and address, the date received and the amount.
Source: 11 CFR 102.9, Accounting for contributions and expenditures checked 2026-10-26
What the source says
For contributions in excess of $50, such account shall include the name and address of the contributor and the date of receipt and amount of such contribution.
For donors who give more than $200, also keep their occupation and employer.
Source: FEC, Recording receipts checked 2026-10-26
What the source says
Contributor's full name and mailing address, occupation and employer .
Anyone who collects money for the campaign must hand it to the treasurer within 10 days.
Source: FEC, Recording receipts checked 2026-10-26
What the source says
Every person who receives contributions for a campaign must forward them to the treasurer of the candidate's authorized committee within 10 days of receipt.
Money going out
For every payment, record who was paid, their address, the date, the amount and the purpose.
Source: 11 CFR 102.9, Accounting for contributions and expenditures checked 2026-10-26
What the source says
The name and address of every person to whom any disbursement is made; (ii) The date, amount, and purpose of the disbursement
For each payment over $200, keep a receipt or invoice, or a canceled check or transfer record.
Source: 11 CFR 102.9, Accounting for contributions and expenditures checked 2026-10-26
What the source says
a receipt or invoice from the payee or a canceled check or record of electronic transfer to the payee shall be obtained and kept for each disbursement in excess
How long to keep it
Keep records for 3 years after the report they relate to is filed.
Source: 11 CFR 102.9, Accounting for contributions and expenditures checked 2026-10-26
What the source says
The treasurer shall preserve all records and accounts required to be kept under 11 CFR 102.9 for 3 years after the report to which such records and accounts relate
The treasurer is personally responsible for filing reports on time and for their accuracy.
Source: 11 CFR 104.14, Formal requirements regarding reports and statements checked 2026-10-26
What the source says
shall be personally responsible for the timely and complete filing of the report or statement and for the accuracy of any information
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